BOARD OF
DIRECTORS JOB DESCRIPTIONS
ARTICLE III
OF BY-LAWS WITH ADDED CURRENT DUTIES
The President subject to such
supervisory powers, if any, as may be given by the board of directors to the
chairman of the board, if there be such an officer, the president shall be the
chief executive officer of the corporation and shall, subject to the control of
the board of directors, have general supervision, direction and control of the
business and officers of the corporation.
He shall preside at all meetings of the shareholders and in the absence
of the chairman of the board, or if there be none, at all meetings of the board
of directors. He shall be an ex officio
a member of all the standings committees, including the duties of management
usually vested in the office of the president of a corporation, and shall have
such other powers and duties as may be prescribed by the board of directors or
the by-laws.
Other duties
include filing and removing Liens.
Assures that the Company conforms to Federal, State and County
requirements including; California Corporation Codes, AB54, AB240 & LAFCO;
as well as any new regulations regarding Public Water Systems and Mutual Water
Companies. Currently maintains the
company website www.lfmwc.org.
The Secretary shall keep, or cause
to be kept, a book of minutes at the principal office or such other place as
the board of directors may order, of all meetings of directors and
shareholders, with the time and place of holding, whether regular or special,
and if special, how authorized, the notice thereof given, the names of those
present at directors’ meetings, the number of shares present or represented at
shareholders’ meetings and the proceedings thereof.
The
secretary shall keep, or cause to be kept, at the principal office or at the
office of the corporation’s transfer agent, a share register, or duplicate
share register, showing the names of the shareholders and their addresses; the
number and classes of shares held by each; the number and date of certificates
issued for the same; and the number and date of cancellation of every
certificate surrendered for cancellation.
The secretary
shall give, or cause to be given, notice of all the meetings of the
shareholders and of the board of directors required by the by-laws or by law to
be given, and he shall keep the seal of the corporation in safe custody, and
shall have such other powers and perform such other duties as may be prescribed
by the board of directors or the by-laws.
Including: Is responsible for the company computer,
printer and software.
The Treasurer shall keep and
maintain, or cause to be kept and maintained , adequate and correct accounts of
the properties and business transactions of the corporation, including accounts
of its assets, liabilities, receipts, disbursements, gains, losses, capital
surplus and shares. Any surplus, including
earned surplus, paid-in-surplus and surplus arising from a reduction of stated
capital, shall be classified according to source and shown in a separate
account. The books of account shall at
all reasonable times be open to inspection by any director.
The
treasurer shall deposit all moneys and other valuables in the name and to the
credit of the corporation with such depositaries as may be designed by the
board of directors. He shall disburse
the funds of the corporation as may be ordered by the board of directors, shall
render to the president and directors, whenever they request it, an account of
all of his transactions as treasurer and of the financial condition of the
corporation, and shall have such other powers and perform such other duties as
may be prescribed by the board of directors or the by-laws.
Other Duties: Have knowledge of Quickbooks Financial
Software; sends quarterly invoices to customers, collect fees, asses’ late
fees, coordinates with Secretary on collection letters for overdue accounts and
with the President on Lien filings.
The Water Manager should be a
full-time resident of Lake Francis Estates and be available during most
business and non-business hours. The
water manager is the contact person for any emergency or non-emergency problem
with the water system which includes but it not limited to any water leak,
storage tank leak, well problem, electrical problem involving the well pump or
storage tank float device.
The water manager
takes monthly meter readings of water usage as required by Yuba County (LAFCO) and
records all incidents involving the water system. Periodically walks the subdivision checking
for any leakage, inspects the well houses, storage tanks and fire hydrants for
any signs of leaks, damage or vandalism. Contacts and coordinates any work or maintenance
that needs to be done on the system with the Contractor(s) and the system D-1
operator. Makes their home available for
the monthly water quality testing and collects water from various homes when
requested by Yuba County.
When possible
coordinates with the other directors to notify customers of water system
outages for repairs or maintenance.
