Board of Directors Descriptions

BOARD OF DIRECTORS JOB DESCRIPTIONS

ARTICLE III OF BY-LAWS WITH ADDED CURRENT DUTIES

The President subject to such supervisory powers, if any, as may be given by the board of directors to the chairman of the board, if there be such an officer, the president shall be the chief executive officer of the corporation and shall, subject to the control of the board of directors, have general supervision, direction and control of the business and officers of the corporation.  He shall preside at all meetings of the shareholders and in the absence of the chairman of the board, or if there be none, at all meetings of the board of directors.  He shall be an ex officio a member of all the standings committees, including the duties of management usually vested in the office of the president of a corporation, and shall have such other powers and duties as may be prescribed by the board of directors or the by-laws.

Other duties include filing and removing Liens.  Assures that the Company conforms to Federal, State and County requirements including; California Corporation Codes, AB54, AB240 & LAFCO; as well as any new regulations regarding Public Water Systems and Mutual Water Companies.  Currently maintains the company website www.lfmwc.org.

The Secretary shall keep, or cause to be kept, a book of minutes at the principal office or such other place as the board of directors may order, of all meetings of directors and shareholders, with the time and place of holding, whether regular or special, and if special, how authorized, the notice thereof given, the names of those present at directors’ meetings, the number of shares present or represented at shareholders’ meetings and the proceedings thereof.

The secretary shall keep, or cause to be kept, at the principal office or at the office of the corporation’s transfer agent, a share register, or duplicate share register, showing the names of the shareholders and their addresses; the number and classes of shares held by each; the number and date of certificates issued for the same; and the number and date of cancellation of every certificate surrendered for cancellation.

The secretary shall give, or cause to be given, notice of all the meetings of the shareholders and of the board of directors required by the by-laws or by law to be given, and he shall keep the seal of the corporation in safe custody, and shall have such other powers and perform such other duties as may be prescribed by the board of directors or the by-laws.

Including:  Is responsible for the company computer, printer and software.

The Treasurer shall keep and maintain, or cause to be kept and maintained , adequate and correct accounts of the properties and business transactions of the corporation, including accounts of its assets, liabilities, receipts, disbursements, gains, losses, capital surplus and shares.  Any surplus, including earned surplus, paid-in-surplus and surplus arising from a reduction of stated capital, shall be classified according to source and shown in a separate account.  The books of account shall at all reasonable times be open to inspection by any director.

The treasurer shall deposit all moneys and other valuables in the name and to the credit of the corporation with such depositaries as may be designed by the board of directors.   He shall disburse the funds of the corporation as may be ordered by the board of directors, shall render to the president and directors, whenever they request it, an account of all of his transactions as treasurer and of the financial condition of the corporation, and shall have such other powers and perform such other duties as may be prescribed by the board of directors or the by-laws.

Other Duties:  Have knowledge of Quickbooks Financial Software; sends quarterly invoices to customers, collect fees, asses’ late fees, coordinates with Secretary on collection letters for overdue accounts and with the President on Lien filings. 

The Water Manager should be a full-time resident of Lake Francis Estates and be available during most business and non-business hours.  The water manager is the contact person for any emergency or non-emergency problem with the water system which includes but it not limited to any water leak, storage tank leak, well problem, electrical problem involving the well pump or storage tank float device.

The water manager takes monthly meter readings of water usage as required by Yuba County (LAFCO) and records all incidents involving the water system.  Periodically walks the subdivision checking for any leakage, inspects the well houses, storage tanks and fire hydrants for any signs of leaks, damage or vandalism. Contacts and coordinates any work or maintenance that needs to be done on the system with the Contractor(s) and the system D-1 operator.  Makes their home available for the monthly water quality testing and collects water from various homes when requested by Yuba County.

When possible coordinates with the other directors to notify customers of water system outages for repairs or maintenance.