MUTUAL WATER COMPANY FAQ'S

This has been posted on our website for about 3 years, but I'm not sure that every Shareholder has read it.  This briefly describes how a Mutual Water Company operates.  Please take a minute to read it now.

http://www.lfmwc.org/img/mutualwatercompaniesfaq.pdf

** SPECIAL MEETING HAS BEEN ~POSTPONED~ **

SPECIAL MEETING OF 09/09/2017 POSTPONED UNTIL FURTHER NOTICE

This Meeting has been postponed by a majority vote of the Board of Directors. Shareholder, Ron LaGatta has posed questions and concerns to the Board that must be answered before we can move forward with this Special Meeting. A future date will be set.

Sorry for the late notice and inconvenience.

SPECIAL MEETING 09/09/2017

PLEASE NOTE:  LFMWC only has the room at Annie's at Lake Francis from:

11:00AM - 1:00PM

This Meeting must be over by 1:00PM and we must vacate the space.  Those wishing to stay for Lunch can move into the eating space of the Restaurant.

If the Meeting is not adjourned at 1:00PM or earlier it must be continued and scheduled for another date.

Those wishing to stay and discuss a Road Committee or HOA cannot do so in the Meeting Space.

Our thanks to Annie's at Lake Francis for providing us this space free of charge.

LFMWC will be paying for soft drinks..

Separate Water & Maintenance Accounts

Committee to report on Separation of Water and Maintenance Accounts.

Thank you to Jonathan Beth, Carianne Huss & Ron LeGatta for preparing a Report and Recommendation.

To view this Recommendation in Adobe Acrobat please click below: 

http://lfmwc.coffeecup.com/img/2017recommend.pdf

This Report will be discussed at the Special Meeting of 09/09/17.

MEETING AGENDA

SPECIAL SHAREHOLDER’S MEETING

SEPTEMBER 9TH 2017 – 11:00AM

ANNIE’S @ LAKE FRANCIS RESORT

TO ENCOURAGE SHAREHOLDER’S PARTICIPATION THE BOARD OF DIRECTORS HAS VOTED TO HAVE BEVERAGES PAID FOR BY LFMWC.  (NO ALCOHOLIC BEVERAGE) ANNIE’S AT LAKE FRANCIS HAS PROVIDED THE MEETING SPACE FREE-OF-CHARGE.

SHAREHOLDER’S ARE ENCOURAGED TO SUPPORT OUR LOCAL RESTAURANT.

AGENDA

1)  MEETING CALLED TO ORDER

                 

2)  ATTENDANCE / TALLY OF PROXIES / QUORUM  

A quorum is necessary to continue with this Meeting. 

3)  APPROVAL OF MEETING MINUTES FROM 06/03/17

4)  OLD BUSINESS

                Welcome Package for New Residents or Lot Purchasers? (It was voted that the Secretary will notify “New” Owners with a  link to our Website, (what if they don’t have internet access?))

                Establish Committee for Road Maintenance? (It was voted that any ”Road Maintenance” will be separate from LFMWC, a Community Meeting will follow today at the end of the LFMWC business for those wishing to discuss this subject.)

                Re-Address separating Water & Maintenance Accounts? (See attached Committee Report prepared by Rob LaGatta, Jonathan Beth and Carianne Huss)

5)  CURRENT BUSINESS 

Shall LFMWC establish a water hook-up fee for new construction, a Fee in of the amount of $1000.00 effective immediately?

(A Vote will be called on this issue)

               

6)  NEW BUSINESS

                A Report from Stephen Fairman regarding a meeting with a Real Estate Attorney on our CC&R’s, Architectural Control Committee, Manufactured and Modular Homes.  (Voting is not required on this issue)

               

7)  MEETING ADJOURNED

NOTE: If you plan to attend this meeting you don’t need to return the proxy sent in the mail.
If you do not plan to attend the meeting you may return your proxy in the envelope provided. You may assign your vote to any Board Member or Shareholder that does plan to attend and they will vote on your behalf.  Proxies must be received no later than 10:00AM on 09/09/2017.

If you are not sure who to assign your proxy vote this is a great platform to ask questions.

SPECIAL SHAREHOLDER’S MEETING

SPECIAL SHAREHOLDER’S MEETING
SEPTEMBER 9th 2017 – 11:00AM
ANNIE’S @ LAKE FRANCIS RESORT

AGENDA ITEM: NEW CONSTRUCTION HOOK-UP FEE’S

COMMUNITY/WATER COMPANY ITEM: SEPARATION OF MAINTENANCE ACCOUNT FROM WATER ACCOUNT

COMMUNITY ITEM: CREATION OF HOA AND/OR ROAD COMMITTEE

THE COMPLETE AGENDA AND PROXY VOTES WILL BE SENT OUT BY 08/09/2017

Architectural Control Committee

Minutes of Meeting held on 06/28/17 posted to LFMWC website.

http://lfmwc.org/information.html

Possible Water Shut-Off 07/11/2017

Tomorrow, 7/11/17, plan for and expect for the water to be shut-off for about 1 hour between 8am - 11am as we are still trying to fix the leak on Shirley Drive.

Plumber say's he may be able to finish the fix without shutting off the water but I thought I should warn everyone just in case.

Annual Meeting Minutes/Consumer Confidence Report

The Annual Shareholder's Meeting Minutes from 06/03/17 and the 2016 Consumer Confidence Report have been posted to our website:

http://www.lfmwc.org

Water Shut-Off

Please expect and plan for the water to be shut-off for repairs.

Thursday, June 15th for approximately 2 hours between the hours 9am - 3pm.

Chlorinated Water Notice

A recent water test of our Wells detected a very small level of coliform bacteria, we don't believe this to be an "Emergency" situation nor do we believe that the water is unsafe to drink.  At the advice of our D1 Operator and Water Manager the Wells will be chlorinated on Monday, June 5, 2017.  You may detect the odor and/or taste of chlorine in the water, however with the dilution factor we do not believe the water will be unsafe to drink.

HOWEVER, TO BE SAFE, you may chose to store 3 days of drinking water or drink bottled water for the next 3 days.   

ANNUAL MEETING AGENDA

LAKE FRANCIS MUTUAL WATER COMPANY

ANNUAL SHAREHOLDER’S MEETING

JUNE 3rd 2017 – 11:00AM

ANNIE’S @ LAKE FRANCIS RESORT

TO ENCOURAGE SHAREHOLDER’S PARTICIPATION THE BOARD OF DIRECTORS HAS VOTED TO HAVE LUNCH PAID FOR BY LFMWC.  (NO ALCOHOLIC BEVERAGE) ANNIE’S AT LAKE FRANCIS HAS PROVIDED THE MEETING SPACE FREE-OF-CHARGE.

AGENDA

1)  MEETING CALLED TO ORDER

                 

2)  ATTENDANCE / TALLY OF PROXIES / QUORUM / ELECTION OF BOARD OF DIRECTORS

Note: Nominations closed on 04/30/17 with 3 Nominations; President – Stephen Fairman, Secretary-Treasurer – Jonathan Beth, Water Manager – Terry Patton.  Only a quorum is necessary to validate the Election. 

3)  APPROVAL OF MEETING MINUTES FROM 06/04/16

3)  OLD BUSINESS

                Items from 06/04/16 Meeting that need to be re-addressed.

               

4)  WATER MANAGER’S REPORT

               

5)  SECRETARY/TREASURER’S REPORT

6)  NEW BUSINESS

                Consider adding a Vice President to the Board of Directors?

                Establish Committee for Road Maintenance?

                Re-Address separating Water & Maintenance Accounts?

                Welcome Package for New Residents or Lot Purchasers?

                Facebook Page for LFMWC?

7)  MEETING ADJOURNED

BOARD NOMINATIONS FOR 2017-2018

Board Nominations Open April 1 - April 30

PRESIDENT

• Stephen Fairman (Incumbent)

SECRETARY-TREASURER

• Jonathan Beth (Incumbent)

WATER MANAGER

• Terry Patton (Incumbent)

Post your Nomination(s) to this blog, or email to: lfmwc422@gmail.com or regular mail to:
P O BOX 422, Dobbins, CA  95935 

05/07/2017
Nominations are now closed.

Board of Directors Descriptions

BOARD OF DIRECTORS JOB DESCRIPTIONS

ARTICLE III OF BY-LAWS WITH ADDED CURRENT DUTIES

The President subject to such supervisory powers, if any, as may be given by the board of directors to the chairman of the board, if there be such an officer, the president shall be the chief executive officer of the corporation and shall, subject to the control of the board of directors, have general supervision, direction and control of the business and officers of the corporation.  He shall preside at all meetings of the shareholders and in the absence of the chairman of the board, or if there be none, at all meetings of the board of directors.  He shall be an ex officio a member of all the standings committees, including the duties of management usually vested in the office of the president of a corporation, and shall have such other powers and duties as may be prescribed by the board of directors or the by-laws.

Other duties include filing and removing Liens.  Assures that the Company conforms to Federal, State and County requirements including; California Corporation Codes, AB54, AB240 & LAFCO; as well as any new regulations regarding Public Water Systems and Mutual Water Companies.  Currently maintains the company website www.lfmwc.org.

The Secretary shall keep, or cause to be kept, a book of minutes at the principal office or such other place as the board of directors may order, of all meetings of directors and shareholders, with the time and place of holding, whether regular or special, and if special, how authorized, the notice thereof given, the names of those present at directors’ meetings, the number of shares present or represented at shareholders’ meetings and the proceedings thereof.

The secretary shall keep, or cause to be kept, at the principal office or at the office of the corporation’s transfer agent, a share register, or duplicate share register, showing the names of the shareholders and their addresses; the number and classes of shares held by each; the number and date of certificates issued for the same; and the number and date of cancellation of every certificate surrendered for cancellation.

The secretary shall give, or cause to be given, notice of all the meetings of the shareholders and of the board of directors required by the by-laws or by law to be given, and he shall keep the seal of the corporation in safe custody, and shall have such other powers and perform such other duties as may be prescribed by the board of directors or the by-laws.

Including:  Is responsible for the company computer, printer and software.

The Treasurer shall keep and maintain, or cause to be kept and maintained , adequate and correct accounts of the properties and business transactions of the corporation, including accounts of its assets, liabilities, receipts, disbursements, gains, losses, capital surplus and shares.  Any surplus, including earned surplus, paid-in-surplus and surplus arising from a reduction of stated capital, shall be classified according to source and shown in a separate account.  The books of account shall at all reasonable times be open to inspection by any director.

The treasurer shall deposit all moneys and other valuables in the name and to the credit of the corporation with such depositaries as may be designed by the board of directors.   He shall disburse the funds of the corporation as may be ordered by the board of directors, shall render to the president and directors, whenever they request it, an account of all of his transactions as treasurer and of the financial condition of the corporation, and shall have such other powers and perform such other duties as may be prescribed by the board of directors or the by-laws.

Other Duties:  Have knowledge of Quickbooks Financial Software; sends quarterly invoices to customers, collect fees, asses’ late fees, coordinates with Secretary on collection letters for overdue accounts and with the President on Lien filings. 

The Water Manager should be a full-time resident of Lake Francis Estates and be available during most business and non-business hours.  The water manager is the contact person for any emergency or non-emergency problem with the water system which includes but it not limited to any water leak, storage tank leak, well problem, electrical problem involving the well pump or storage tank float device.

The water manager takes monthly meter readings of water usage as required by Yuba County (LAFCO) and records all incidents involving the water system.  Periodically walks the subdivision checking for any leakage, inspects the well houses, storage tanks and fire hydrants for any signs of leaks, damage or vandalism. Contacts and coordinates any work or maintenance that needs to be done on the system with the Contractor(s) and the system D-1 operator.  Makes their home available for the monthly water quality testing and collects water from various homes when requested by Yuba County.

When possible coordinates with the other directors to notify customers of water system outages for repairs or maintenance.

2017 Election Procedures

Board Nominations Open April 1 - April 30

 2017 ELECTION PROCEDURES AND REQUEST FOR BOARD NOMINATIONS

NOMINATIONS

1)  INCLUDE A NOTICE OF REQUEST FOR BOARD NOMINATIONS WITH THE 2^ND QUARTER WATER INVOICE.  (ON OR AROUND APRIL 1^ST) (Notice may be sent by regular mail, email or hand delivered, at the discretion of the Secretary-Treasurer)

2) The Notice should include the Board Positions and a brief description of the duties; Shareholders may nominate themselves for a position; nominations accepted by phone call, e-mail, or regular mail.  (CLOSING DATE APRIL 30)

3) Notify Nominees; in the event a person is not self-nominated; persons nominated may choose to decline the nomination.  (email or in writing preferred)

4) All Nominees are subject to qualifications; a) should be a Shareholder, b) must be willing and able to take the AB54 Webinar within 6 months of being elected, c) may not have  been convicted of a felony within the past 10 years c) must be available for most scheduled Board Meetings and Shareholder Meeting(s), d) may not be 91 or more days delinquent in water payment before the start of the Annual Shareholder's Meeting, e) may not be in a legal dispute with LFMWC, f) President and Secretary-Treasurer may not be related or reside in the same dwelling, g) Water Manager position must be a full-time resident of Lake Francis Estates.            

ELECTION

1)  Ballots, Proxies and Flyer(s) (if any) mailed out no later than May 10th; one ballot per Lot owned; return envelope included;

2)  Return Ballots and/or Proxies must be received by regular mail no later than 4:00PM on the 1^st Friday in June. OR;

3)  Return Ballots may be hand delivered no later than 5 minutes after the announced starting time of the Annual Shareholders Meeting on the 1^st Saturday in June.

VOTER QUALIFICATION

1)  Official Ballots Only

2)  1 Vote for each Share (LOT) Owned (57 VOTES TOTAL)

3)  Record Date Eligibility (OWNER OF RECORD AS OF MAY 1^ST)

VOTE TALLY

Returned Ballots to be opened, tallied and announced at the annual Shareholder’s Meeting by a “neutral” party.  Ballots, tallies and other Election Material shall then be sealed and kept by the Secretary-Treasurer.

MILESTONES

APRIL 1 – BOARD NOMINATIONS OPEN

APRIL 30 – BOARD NOMINATIONS CLOSE

MAY 5 – BALLOTS/PROXIES/FLYERS (IF ANY) MAILED OUT

JUNE 2 – 4:00pm BALLOTS/PROXIES RECEIVED BY REGULAR MAIL

JUNE 3 – 11:05AM BALLOTS/PROXIES RECEIVED AT MEETING

BOARD OPENINGS

PRESIDENT

SECRETARY/TREASURER

WATER MANAGER

2017 Shareholders Meeting

ANNUAL SHAREHOLDERS MEETING

Saturday, June 3, 2017

TIME - 11:00AM

PLACE  

Annie's at Lake Francis

13919 Lake Francis Rd.,

Dobbins, CA 95935

Board of Directors Meeting 03/18/17 - 11:00AM

NOTICE OF MEETING – BOARD OF DIRECTORS

03/18/2017 - 11:00AM (time changed)

13898 Shirley Drive, Dobbins, CA

Agenda Items:

1) Establish a Time & Place for the Shareholder's Meeting to be held June 3^rd, 2017.

2) Review of Profit & Loss Statement.

3) Comparison of 2016 Budget to Actual Expenses.  Establish 2017 Budget.

4) Annual Maintenance for weed abatement around Wells, Storage Tanks and Road Easements.

5) 2017 Board Election Procedures.

6) Review new written job descriptions for Board Members.

7) Re-address Separate Water and Maintenance Accounts.

8) Agenda Items for Annual Shareholder’s Meeting.

9) Executive Session to discuss delinquent accounts (if any).